Create routines to save time and eliminate stress

90% of your daily activities are a result of habits. There is a reason for this; your brain couldn’t cope with all the thoughts and decisions needed if we had to do everything from scratch. From the time you get out of bed, to the way you get dressed and what you have for breakfast; all of these are normally a result of habits. A group of habits strung together becomes a routine e.g. I get up in the morning, shower, brush my teeth, get dressed, meditate, get breakfast and enjoy a cup of tea/coffee before I turn on my computer. This routine helps to ease me into the day. I don’t have to use too much mental energy while my brain is waking up and because I don’t have to stop to think so, I save a great deal of time.

Stress Free Productivity

Why create routines?

One of the biggest wastes of time is sitting there trying to figure what you should be doing and in what order. Plus if you let it, even the simplest task will take hours. So, if you regularly have to repeat the same work, wouldn’t it make more sense to create routines for getting it done. You can even have a checklist for these tasks so that you can ensure that you don’t miss any important steps.

You create a routine or a schedule and you stick to it. No more worrying about what to do. You just get it done and after a while it will be on autopilot.

5 Simple examples of routines

It wouldn’t be possible for me to cover every single use you could have for a routine so, I am just going to cover a few simple routines which I have created for myself. Remember, you can create routines for just about anything.

1. The morning routine

A morning routine helps you to get out of bed and ease your way into the day. Your body and mind can ease themselves into the day because you have removed the stress of having to work out what you should be doing.

I have outlined my routine above but you can create any routine which you feel will help you.

2. The pre-bed routine

By having a routine before you go to bed, you help your body and mind to unwind and prepare for sleep. Because it is a routine which you use every day; as soon as you start the routine, you signal to your body and mind that you are preparing for sleep. This way, by the time you climb into bed, you have advanced further in the process of falling asleep.

3. Accounting

One of the pitfalls of having to maintain a business, personal or family budget is that you have to keep a regular account of income and expenditure. Unless you are an accountant, you are unlikely to enjoy this process.

However, if you create a routine for maintaining your accounts, this becomes a lot less stressful and a lot quicker to complete.

4. Post

I get a lot of post and I used to have a very bad habit of just throwing it on my desk to deal with later. It could build up for a few days or even a week and I would fall behind with the things I was supposed to be doing. Some of the post would get lost under documents and books and things became a nightmare.

Now, I bring the post to my desk where I have both a bin and a shredder. I open each item and apply the following routine:

  • If it is not important or confidential, it goes in the bin.
  • If it is not important but is confidential, I shred it
  • If it needs to be kept for reference, I file it immediately
  • If it requires action which can be done in a couple of minutes, I deal with it immediately
  • If it requires action which takes longer, I add it to my tasks list and file it in the appropriate place
  • If it is actually for my father (we have the same rare name) I set it aside to deliver to him later

It only takes 10-20 minutes to do this but it results in a tidier desk, better organisation and a lighter workload.

Stress Free Productivity

5. My in-tray

When new jobs and tasks arrive during the week, I generally make a note or print it out and place it in my in-tray; which I process once per day. This means I am not getting distracted by every new job which comes in.

When I process my in-tray, I follow a very similar routine to how I deal with my post. One item at a time:

  • I identify what it is
  • I determine if it requires action
  • If it doesn’t require action, I bin it, shred it or file it as appropriate
  • If it requires action which can be done in a couple of minutes, I deal with it immediately
  • If it requires action which takes longer, I determine whether I am the right person to do it.
  • If I am not the right person to do it, I reassign it to the appropriate person.
  • If I am the right person to do it, I either place it on my tasks list or, if it is time specific, I add it to my calendar

I am so used to this routine that I don’t really need to stop and think. That sounds like a lot of steps but it allows me to process my in-tray very quickly and I can remain organised and on top of my work.

If you are struggling to stay on top of your work load, Quick Fixes for Your Productivity will help.

Create routines in your life to save you time, save you stress and allow you to move quickly through your work. Without routines and habits, you have to stop and make a decision about everything. Think about when you get dressed in the morning and think about every little muscle movement you have to make to get dressed. If you didn’t have a routine, you would have to think about each and every one of those little movements individually. How long would that take? That is why you naturally create routines in your life. But you don’t have to wait for routines to happen naturally. You can speed things up by creating routines which best serve your needs. Give it a try.